Exhibition Manual

Exhibition Opening Hours

Note: All booths must be fully staffed, operational and exhibits displayed to delegates during the break periods. Times are subject to change. Please view the online program here or the most up-to-date timings.

Please ensure you always keep valuable items with you; do not leave unattended on your booth.

Security

Exhibitors are fully responsible for the total management of their exhibition stand. The organiser will not be held responsible for any damages, robberies and losses incurred by exhibitors, and compensation will not be provided for the loss of personal belongings and exhibits. The Esplanade Hotel Fremantle by Rydges will not accept responsibility for damages or loss of goods and property left in the venue prior to, during or after the exhibition. All goods belonging to clients must be claimed and removed from the venue on the last day of the exhibition. Adequate insurance coverage of exhibits is recommended. During the set-up, dismantle and exhibition operation times the area will be open, and we suggest you take care of your goods and that your booth is not left unattended. Please do not ever leave any valuables on your stand. Whilst every precaution is taken, the Esplanade Hotel Fremantle by Rydges and ASHM do not accept any responsibility for loss or damage which may occur to persons or property at the exhibition from any cause whatsoever.

Packing

Please ensure you allow enough time for freight to arrive on time. Please check with your freight forwarder to confirm when you need to arrange delivery to be sent. The following is a list of items we suggest you pack into your ‘Exhibition Survival Kit’, because you never know when you might need them!

• Scissors 
• Sticky tape and Masking tape (for rebinding, packing cases) 
• Stapler (staples) 
• Power board, extension cord (tagged and tested as per Australian electrical standards) 
• Velcro (hook & loop) 
• Clearly marked delivery labels for all packages sent to the exhibition (include your company name) and return labels for after the conference 
• Pens and permanent markers 
• Writing pads 
• Mini first-aid kit & mini sewing kit 
• Courier consignment notes for sending goods back to the office 
• Phone and electronics charges 

All organisers, contractors and exhibitors and their staff must wear safety vests and fully closed in shoes whilst on the loading dock, service road or in the exhibition hall during the construction, bump in and bump out of events.